Contact Information

First Name

Last Name

Email

Phone Number

Company

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Legal Business Name

If Applicable

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Vendor Street Address ^*

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City ^*

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Province ^*

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Postal Code ^*

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Company Website

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Dates & Times

EVENT DATES:
Friday September 5, 2025
&
Saturday September 6, 2025

LOCATION: St. Mary’s Kerrisdale Church
(2490 West 37th Ave., Vancouver)

EVENT TIMES:

Booth set-up: Friday 9am - 4pm
Table set-up: Friday 10am-4pm

Early Bird sale: Friday 5pm - 8pm

Saturday sale: 10am - 4pm

Take-down: Saturday 4pm - 6pm

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REQUESTED DISPLAY SIZE: ^*

Booth/table locations will be assigned to vendors at the discretion of McCallum Events and may be different from the location at previous events.

11’ x 11’ Booth ($700 + 5% GST = $735)

16.5’ x 11’ Booth ($975 + 5% GST = $1023.75)

22’ x 11’ Booth ($1250 + 5% GST = $1312.50)

Table Rental ($350 + 5% GST = $367.50) - has a single 6’ x 2.5’ table

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Table Requirements ^*

Please let us know if you require any tables

I will bring all my own tables

I will need tables

I will bring some tables and will also need some

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Terms & Conditions: ^*

McCallum Events will assign Vendor space at their discretion and reserves the right to reassign space or alter the layout at any time.
Vendor spaces are non-transferable. If a Vendor cannot attend the event, they may not send a substitute without the express written permission of McCallum Events, obtained in advance.
Vendor agrees that the photos they submit or post on social media may be used to promote the event. A Vendor’s products/services and displays may be photographed during the event to promote current and future events.
Vendors will promote this event by distributing event material at upcoming events and digitally via their social media / website / newsletters, etc.
Vendors are responsible for their own insurance, and for the collection of sales tax and credit / debit services.
All tables must be covered and have floor-length skirting to conceal storage, packing materials, etc. from public view. Vendors can rent skirting from McCallum Events if ordered by August 29, 2025.
Vendors shall not use any staples, tacks or adhesives which may damage the facility. Vendors shall be held liable for any damage caused to their space.
Booth Vendors may set up their booths on Friday between 9:00 am and 4:00pm. Table Vendors may set up their table starting at 10:00 am. Vendors must check in at the front desk to obtain vendor wristbands.
Vendors must remain set up in their spaces until the show closes. Take down will begin on Saturday no earlier than 4:00 pm and must be completed by 6:00 pm, without exception.
Green Guys will be made available throughout the event, courtesy of McCallum Events. Use of the Green Guys is at the Vendor’s risk. McCallum Events and its personnel shall not be liable for any damage or claim.
McCallum Events will provide security personnel who will be on duty during set up through take down, including overnight.
Failure to comply with the above terms will result in the cancellation of your application.
All vendor fees are non-refundable and non-transferable. In the unlikely circumstance that the event is cancelled, McCallum Events will not provide any compensation for loss of income.

I acknowledge that I have read and agree to be bound by the terms and conditions stated above. As an independent vendor, I indemnify McCallum Events, their employees, agents and management, for any loss, theft, damage, penalty, judgment, legal fees, and expenses reasonably connected with my failure to comply with the terms of this agreement or any liability, negligence or injury resulting from my products, actions, conduct, booth setup, display or trade activities.

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Vendor Signature ^*

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METHOD OF PAYMENT ^*

DUE IMMEDIATELY ONCE CONFIRMATION OF ACCEPTANCE IS RECEIVED BY THE VENDOR:

☐ Interac e-transfer to [email protected]

☐ Cheque, made payable to McCallum Events (Mail to 7355 Toba Place, Vancouver, BC, V5S 4B4)

☐ Installment: 50% due immediately upon acceptance of the application by McCallum Events. Balance must be paid in full by no later than July 1, 2025 or registration and deposit may be forfeit.

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